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Privacy Policy
How we collect, use, and protect your information
Effective Date: 2025-06-01
Last Updated: 2026-01-22
Introduction
Welcome to Poker Nights ("we," "our," or "us"). We are committed to protecting your privacy and handling your personal information responsibly. This Privacy Policy explains how we collect, use, share, and protect your information when you use our poker tournament management platform.
Information We Collect
Personal Information You Provide
When you use Poker Nights, we may collect:
Account Information: Name, email address, and phone number (when you sign up via Google OAuth)
Profile Information: Display name/alias, preferences, and settings you choose to provide
Club Information: Club names, descriptions, and membership roles when you create or join clubs
Tournament Data: Tournament participation, performance statistics, and preferences
Communication Preferences: Email notification settings and calendar integration preferences
Information Collected Automatically
Usage Information: How you interact with our platform, features used, and tournament participation
Device Information: Browser type, operating system, and device identifiers
Log Information: IP address, access times, and platform usage patterns
Information from Third Parties
Google Services: When you authenticate with Google, we receive your name, email address, and profile information that you've made available
Calendar Integration: We generate calendar URLs for manual event creation (no API access required)
How We Use Your Information
Core Platform Services
Provide and maintain our poker tournament management services
Create and manage user accounts and authentication
Enable club creation, membership management, and invitations
Facilitate tournament organization, tracking, and statistics
Process tournament registrations and manage player participation
Communication
Send club invitations and tournament notifications via email
Provide customer support and respond to your inquiries
Send important platform updates and security notifications
Platform Improvement
Analyze usage patterns to improve our services
Develop new features and enhance user experience
Ensure platform security and prevent fraud or abuse
Calendar Integration
Create calendar events for tournaments (when enabled by user)
Send calendar invitations and updates
Manage tournament scheduling and reminders
Information Sharing and Disclosure
We do not sell, trade, or rent your personal information to third parties. We may share your information only in the following circumstances:
Service Providers
We work with trusted third-party service providers:
Supabase: Database hosting, authentication, and backend services
Resend: Email delivery services for notifications and invitations
Google: Authentication services only
Cloudflare: Website hosting, security, and content delivery
These providers are contractually bound to protect your information and use it only for the services they provide to us.
Within Platform Features
Club Members: Your name and basic profile information may be visible to other members of clubs you join
Tournament Participants: Your participation and performance in tournaments may be visible to other participants
Leaderboards: Your tournament performance may be displayed in club leaderboards and statistics
Legal Requirements
We may disclose your information if required by law, court order, or government regulation, or to protect the rights, property, or safety of Poker Nights, our users, or others.
Data Retention
We retain your information for as long as your account is active or as needed to provide services. Specifically:
Account Information: Retained until account deletion
Tournament Data: Retained for statistical and historical purposes
Invitation Tokens: Automatically expire after 7 days
Email Communications: Delivery records retained for operational purposes
You may request deletion of your account and personal information at any time.
Data Security
We implement robust security measures to protect your information:
Encryption: Data is encrypted in transit and at rest
Authentication: Secure OAuth-based authentication with Google
Access Controls: Role-based access controls and row-level security
Regular Updates: Security practices are regularly reviewed and updated
Data Accuracy Disclaimer
USER RESPONSIBILITY: While we strive to maintain accurate systems, you are solely responsible for:
Verifying all data you enter into the platform
Confirming accuracy of tournament calculations and financial information
Double-checking all settings, payouts, and prize distributions
Ensuring correct payment method information
NO GUARANTEE OF ACCURACY: We make no warranties regarding:
Accuracy of calculations or automated features
Correctness of data processing or tournament management functions
Error-free operation of financial or mathematical calculations
Reliability of any computed results or statistics
You must independently verify all important information and calculations before relying on them for any financial or tournament decisions.
Your Rights and Choices
Account Management
Access, update, or correct your profile information
Manage your communication preferences
Control calendar integration settings
View and manage your club memberships
Data Rights
Depending on your location, you may have additional rights including:
Right to Access: Request copies of your personal information
Right to Rectification: Correct inaccurate or incomplete information
Right to Erasure: Request deletion of your personal information
Right to Portability: Receive your data in a portable format
Right to Object: Object to certain processing activities
To exercise these rights, please contact us at support@poker-nights.com.
Contact Us
If you have questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact us:
Email: support@poker-nights.com
For data protection inquiries specifically, please include "Privacy" in your subject line.